Executive Administrative Assistant

We are seeking a highly capable Executive Administrative Assistant to support senior leadership in a fast-paced manufacturing environment. This role goes beyond traditional executive administrative duties and requires someone who is proactive, decisive, and able to operate independently while exercising sound judgment about when to involve executives.

The Executive Administrative Assistant will serve as a key point of contact for both internal teams and external partners, including vendors and customers. This individual must be comfortable managing competing priorities, handling sensitive information with discretion, and adapting quickly as business needs evolve. The ideal candidate is organized, confident, personable, and eager to learn and grow with the company.

This position is well-suited for someone who thrives in an operations-driven environment and enjoys taking ownership while contributing to the overall efficiency and professionalism of the organization.

Key Responsibilities

• Provide high-level administrative support to executive leadership
• Manage calendars, meetings, travel arrangements, and correspondence
• Act as a liaison with vendors, customers, and internal stakeholders
• Prepare documents, reports, and presentations as needed
• Track action items and follow up to ensure timely completion
• Support coordination across departments and assist with special projects
• Exercise independent judgment while knowing when to escalate or involve executives

Ideal Candidate Attributes

• Decisive, self-directed, and comfortable working independently
• Strong communication and relationship-building skills
• Professional, friendly, and customer-focused
• Highly organized with strong attention to detail
• Quick learner with the ability to adapt and grow in the role
• Experience in a manufacturing or operational environment is a plus